Privacy statement GIS
Introduction
GIS takes your privacy very seriously and shall handle your personal data with the utmost security and care. In this Privacy Statement you will learn how we handle your data as well as learn about your rights concerning our processing of your data. We advise that you read this Privacy Statement thoroughly. Should you have any questions or remarks, please contact us at [email protected].
Who is GIS?
GIS is the besloten vennootschap GIS Holland BV, with registered office at (3411 JW) LOPIK listed at the Traderegister of the Dutch Chamber of Commerce under 75258587.
GIS is as the controller ultimately responsible with regard to the processing of your personal data.
How does GIS use your personal data?
Underneath you will find an overview of the purposes for the processing of your personal data. You will also find a specification of which data GIS uses for that specific purpose, the legal justification, and the amount of time GIS keeps this data. For clarity’s sake, we have categorised the purposes.
Services, customer management and financial administration
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Purpose: |
Financial administration |
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Information: |
Company name, Billing address, Bank details, Outstanding balance |
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Legal basis: |
Legal obligation |
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Storage period: |
As long as necessary for this purpose |
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Purpose: |
Invoicing |
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Information: |
Company name, Billing address, Bank details, Outstanding balance |
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Legal basis: |
Legal obligation |
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Storage period: |
As long as necessary for this purpose |
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Purpose: |
Order Management |
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Information: |
Home address, Delivery address, Billing address, Email, Phone number, Payment information, Account number, Order Number, Complaint content, COC number, VAT number, Customer number |
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Legal basis: |
Necessary for the performance of a contract |
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Storage period: |
As long as necessary for this purpose |
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Purpose: |
Handling complaints about the product |
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Information: |
Home address, Delivery address, Billing address, Email, Phone number, Payment information, Account number, Order Number, Complaint content, COC number, VAT number, Customer number |
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Legal basis: |
Necessary for the performance of a contract |
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Storage period: |
As long as necessary for this purpose |
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Purpose: |
Providing the service itself |
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Information: |
Home address, Email, Financial data, Data necessary to provide the service, Data generated by the service |
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Legal basis: |
Necessary for the performance of a contract |
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Storage period: |
As long as necessary for this purpose |
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Purpose: |
Handling complaints about the service |
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Information: |
Home address, Email, Financial data, Data necessary to provide the service, Data generated by the service |
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Legal basis: |
Necessary for the performance of a contract |
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Storage period: |
As long as necessary for this purpose |
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Purpose: |
CRM |
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Information: |
Name, Username, Email, Location, User ID, Phone number |
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Legal basis: |
Legitimate interests |
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importance: |
Commercial interests |
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Storage period: |
As long as necessary for this purpose |
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Website
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Purpose: |
Website analytics |
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Information: |
Location |
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Legal basis: |
Legitimate interests |
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Interest concerned: |
Commercial interests |
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Storage period: |
As long as necessary for this purpose |
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Purpose: |
A/B testing |
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Information: |
Location |
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Legal basis: |
Legitimate interests |
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Interest concerned: |
Commercial interests |
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Storage period: |
As long as necessary for this purpose |
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Purpose: |
Account |
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Information: |
Name, Address, Email, Username, Password, User ID, Message content |
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Legal basis: |
Necessary for the performance of a contract |
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Storage period: |
As long as necessary for this purpose |
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Purpose: |
Submitting reviews or messages |
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Information: |
Name, Address, Email, Username, Password, User ID, Message content |
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Legal basis: |
Necessary for the performance of a contract |
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Storage period: |
As long as necessary for this purpose |
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How did GIS obtain your personal data?
GIS has obtained your data because you have provided this data to us.
What are your rights?
Under the European General Data Protection Regulation you have a number of rights with regard to your data and the processing thereof:
Access
You may access your personal information and make any necessary changes in your account. If you would like to see which personal data GIS has obtained about you, you may exercise your right of access by submitting a request to GIS.
Making changes
If you wish to make changes to the personal information that you have seen as a result of a request for access and you are unable to make the changes yourself in your account, you may request that GIS makes these changes for you. You may request that GIS modifies, corrects, supplements, erases or shields your information.
Restriction of processing of personal data
You also have the right, under certain conditions, to ask GIS to restrict the processing of your personal data.
Right to object
If processing of your data takes place on the grounds of 'legitimate interest' by GIS or a third party, you have the right to object to that processing.
Portability of data
You have the right to obtain your personal data from GIS. GIS will provide this in a structured and commonly used format, which can easily be opened using commonly used digital systems.
Withdrawing consent
When the legal basis for a particular processing is your explicit consent, you have the right to withdraw that consent. This does not affect past processing, but does mean that we will no longer be allowed to process this data in the future. It may also result in GIS no longer being able to provide you with certain services.
Response from GIS
A request can be sent to [email protected]. GIS will comply with your request as soon as possible and in any case no later than one (1) month after GIS has received such a request. If GIS rejects your request, we will indicate in our reply why the request was rejected.
Recipients of your personal data
It is possible that GIS is required to submit your data to a third party, for example to fulfil a legal obligation.
What are cookies and how does GIS use them?
Cookies are small pieces of (text) information that are sent to your browser when you visit the website of GIS and then stored on the hard disk or in the memory of your device. The cookies placed via GIS’s website cannot damage your device or the files stored on it. With 'cookies', we also mean comparable techniques collecting information, such as device fingerprinting.
Can changes be made to this Privacy Statement?
This Privacy Statement is subject to changes. We therefore advise you to regularly read the Privacy Statement for any such changes.
Questions, remarks, and complaints
If you have any questions regarding this Privacy Statement or the way in which GIS uses your data, you can send an e-mail to [email protected]. If you have a complaint about the way your data is processed, please send an e-mail to [email protected]. Furthermore, you always have the right to contact the competent national data protection authority. In The Netherlands, this is the Autoriteit Persoonsgegevens.